Admin Executive Assistant

Do you want to join an organization that invests in you as a(an) Admin Executive Assistant? At HCA Houston Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Job Summary and Qualifications

Under the direct supervision of the Senior Executive Assistant/Division Office Manager, this position provides administrative support to the Division Office Manager. The primary responsibilities include answering incoming calls, managing visitors and deliveries, and managing the functions of the front desk. 

• Act as the first point of contact for visitors and deliveries. Respond and direct as needed. 
• Coordinate guest and visitor screening with Building Security. 
• Validate parking tickets utilizing an online system. 
• Maintain Division phone lists and upload to document repositories such as SharePoint or OneDrive. 
• Request facility / building management service as needed for office suite. 
• Maintain supply room and break rooms and replenish as needed. 
• Review office supply and beverage vendor invoices for accuracy and forward to Accounting for processing. 
• Coordinate daily Senior Leadership Team lunch orders. 
• Handle information and non‐routine information and maintain confidentiality. 
• Work independently and with the Division Office Manager on special non‐recurring and ongoing projects.
• Coordinate new hire onboarding for new hires including processing parking forms, fitness center forms, badge requests, etc. 
• Manage Kastle security badge assignments.
• Contribute to building a culture of excellence and employee satisfaction through participation on various employee committees and colleague networks. 
• Maintain flexibility in schedule as needed. 
• Adapt quickly to new assignments as needed. 
• Work as a team to accomplish large‐scale projects. 
• Serve as City of Houston certified fire warden for office suite. 
• Serve as member of Division Social Committee 
• Serve as member of Emergency Operations Planning Committee in support of Division Emergency Operations. 

What qualifications you will need:

• High school diploma required; some college preferred. 
• Minimum three years relevant experience in an office environment. 

Benefits

HCA Houston Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

HCA Gulf Coast Division is an affiliation of hospitals serving greater Houston area and South Texas. We share a mission, a commitment to the communities we serve and a standard of excellence for providing compassionate patient care. Serving such a large and diverse region requires HCA Gulf Coast Division to offer a range of programs that meets the needs of people of all ages with conditions ranging from acute to chronic illnesses. With 16 acute care and specialty hospitals, freestanding emergency rooms, ambulatory surgery centers, and more than 16,000 employees, HCA Gulf Coast Division offers patients access to a circle of care that is unique in the region. We bring comprehensive care close to home, including advanced medical care, education, and community outreach. By joining together as a network, hospitals are able to focus on improving outcomes and enhancing services for their own communities, while pooling resources for other functions like staffing and systems management.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Admin Executive Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.