Job Specifications
Location
Syracuse, NY
Published
2 months ago
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Administrative Assistant
Behind every effective public health program is someone who keeps information moving, priorities organized, and operations on track. Peak Performers has an opportunity for an Administrative Support Specialist in Syracuse, NY, supporting statewide emergency medical services initiatives through surveillance coordination, complaint tracking, reporting, and high-volume administrative operations.
Who You’ll Be Working With
This state public health agency oversees programs that protect and improve community health across New York. Its work includes disease prevention, health facility oversight, emergency medical services support, public health reporting, regulatory compliance, and coordination of services that help safeguard residents statewide.
The Peak Performers Difference
- Qualified applicants with chronic medical conditions and/or disabilities receive priority placement.
- Comprehensive medical, dental, and vision insurance coverage available from the first day of the month following 60 days of employment.
- Our employees may participate in a 403(b)-retirement plan.
- We pay weekly through direct deposit.
- In business since 1994 and thousands of job placements.
Major Duties
- Prepare pre-survey packets, FOIL requests, waiver tracking, facility roster data, and incident reports.
- Type routine correspondence with facilities and complainants.
- Answer phone calls from Central Office, facilities, complainants, and the public.
- Utilize multiple platforms for surveillance reporting, complaint tracking, postings, letters, and file transfers.
- Process survey schedules and inspection reports.
- Provide coverage for multiple program phone lines.
- Prepare letters and close incident and complaint reports.
- Maintain program information on boards, logbooks, MS Lists, and within ACO/ACTS.
- Support ad hoc assignments as program priorities change.
- Provide high-level administrative support, including preparing reports and handling information requests.
- Assist with orienting other support staff as needed.
What We’re Looking For
- High school diploma or equivalent.
- Minimum of two years’ experience in a professional office setting.
- Strong working knowledge of Microsoft Office, specifically Word and Excel.
- Ability to enter, extract, and manage data in electronic databases.
- Strong organizational skills with the ability to manage multiple shifting priorities independently and as part of a team.
- Certification in Microsoft Office products (desirable).
Exciting Opportunity Details
- Work Schedule: Monday–Friday, 8AM-5 PM
- Location: Onsite in Syracuse, NY (13202)
- Compensation: $23.00/hour
- Length of Engagement: ASAP through March 31, 2027 with potential for extension/renewal!
- Assignment specific training will be provided on the job.
Applicants for employment with Peak Performers must possess work authorization that does not
require sponsorship for a visa now or in the future.
Peak Performers is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law. Peak Performers does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.
Custom Job ID: 27-NY-PO3021.1
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