Office Assistant

In order to be considered for the position candidates must be a current City Employee and be serving permanently in the title of Principal Administrative Associate or have taken the most recent Principal Administrative Associate civil service exam and be reachable for appointment from the resulting list. NYC Aging seeks a dynamic, motivated, and detail-oriented individual to serve as an Office Assistant within the Executive/Commissioners Office. The selected candidate will serve as a trusted, confidential assistant who provides support to the Special Assistant to the Commissioner with day-to-day activities. The selected candidate will assist in planning, implementing and coordinating initiatives. The Office Assistant will also function as an integral agency team member who participates in agency and citywide initiatives, collaborate with executive agency staff and senior leaders. The selected candidate will report directly to the Executive Assistant to the Commissioner. Duties and responsibilities will include but not be limited to the following:- Assist with maintaining the Commissioners calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.- Coordinate meeting logistics including preparing agendas, compile briefing materials, and record meeting notes as necessary.- Assist in coordinating special events and presentations for the executive office.- Track assignments, projects, and follow-up items to ensure timely completion.- Maintain files, records, and documentation in accordance with agency policies and procedures.- Coordinate office supplies with the Office of General Administrative Services (OGAS) team and handle daily logs.- Serve as a point of contact for inquiries directed to the Commissioners office, screen calls and route requests to appropriate staff; monitor Commissioner messages/outlook mailbox.- Support coordination and communication between the Commissioners Office and NYC Aging bureaus.- Handle sensitive and confidential information with the highest level of discretion and professionalism.- Perform additional administrative duties as assigned to support the Commissioners office operations.