Project Administrator for Landscape Architecture Program

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES**This vacancy is only open to 1) current permanent Parks employees serving in the Administrative Manager civil service title or 2) on leave from the title or 3) permanent Parks employees in or on leave from a comparable title (e.g. Administrative Community Relations Specialist or Administrative Staff Analyst), or 4) Parks employees who are reachable on the Administrative Manager civil service list or a comparable civil service list or qualify for a comparable title. [Please indicate the exam and your list number or comparable title on your resume.]Major Responsibilities- Under general direction, with wide latitude for independent initiative and judgment, assist with the management of Capital Division design and construction projects for the Landscape Architecture Program.- Track project schedules, including design and permit approvals, from funding inception through design, procurement, construction and close-out. - Manage reporting and tracking documents to support project and program management. - Monitor Unifier (the divisions project management software) for missed tasks and incomplete information. Promptly notify managers of deficiencies. Prepare Unifier reports as necessary for Program Administration Unit, teams, chiefs and borough review.- Serve as a liaison to other internal divisions, including the Borough Commissioners Office, Forestry, Survey, Environmental Remediation, Fiscal Management, Consultant Procurement Unit, Competitive Sealed Bid, Quality Assurance/Compliance, Architecture/Engineering and Landscape Architecture.- Attend internal, interdivisional and interagency meetings as directed. Take notes and follow-up with the team.- Monitor project funding during all phases in coordination with budget staff. Utilize Agency financial software such as New York Citys Financial Management System (FMS). Ensure required action is taken if funding shortfalls are identified. - Prepare Certificate to Proceed (CP) request packages for submittal to the NYC Office of Management and Budget (OMB), as needed.- Track consultant services needs and initiate work order requests in close coordination with the Landscape Architecture Teams, Professional Services and Fiscal Management. - Assist with the implementation of Agency initiatives. Ensure long-range and overall program goals are followed and implemented.- Leverage problem solving skills to identify key issues/questions and potential solutions at the beginning and throughout the life of each project.- Work closely with leadership to develop, manage, advance, and evaluate high-priority initiatives and program management goals/metrics.- Assist the Chief of Landscape Architecture Program Managements and Supervisor of Project Coordination, as requested.Work Location: Olmsted Center, QueensHow to Apply: Go to cityjobs.nyc.gov and search for Job ID# 796028.All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.*Current Employees please include your ERN on your cover letter and resume. NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request. Fees: Hired candidates will be subject to a processing fee between $40.00 to $101.00 based on the salary range of title. Hired candidates who are not currently employed by the City will be subject to a $104.50 background check fee. nyc.gov/parks MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)