Business Admin Specialist III - Jupiter, FL

 Classification Title:  

Business Admin Specialist III 

Classification Minimum Requirements: High school diploma or equivalent and five years of relevant
experience. Appropriate college coursework or vocational/technical training may
substitute at an equivalent rate for the required experience. 

Job Description:  

This position works in The Wertheim UF Scripps Institute
shared services center (SSC) to provide oversight and coordination of the
administrative and fiscal operations by gathering critical information
necessary to complete tasks in a variety of administrative areas, such as
fiscal, human resources, commitment accounting, or grants processes. This
includes providing guidance to end users and acting as a subject matter expert
for the relevant system functionality. Performs administrative and clerical
support for the acquisition of goods and services. This position also
facilitates advancing service delivery and efficiency by reviewing current
processes for efficiency and effectiveness and exploring innovative solutions.
Responsible for building relationships with the units served, supervising the
daily transactions of the SSC, and supporting a culture centered on delivering
excellent customer service. 

Responsibilities and Duties:  

Fiscal Operations & Financial Support 

Analyzes financial operational problems and implements
appropriate resolutions. 

Assists with monitoring budgetary performance of various
operational and scientific laboratories, such as tracking/reconciling certain
accounts and initiating follow-up discussions with specific functional areas
regarding budget variances. 

Oversees and ensures the full procure-to-pay lifecycle is
completed. 

Interprets, explains, and applies complex procure-to-pay
policies and procedures while monitoring compliance with UF, State, and Federal
regulations. 

Serves as a resource and effective liaison to internal and
external constituents and customers. 

Maintains transactional databases and records. 

Finance Transaction Processing 

Responsible for analyzing, preparing, and entering both
routine and complex transactional activities, including fiscal, human
resources, commitment accounting, and grants processing. Examples include
processing personnel reimbursements and labor account distribution work by
completing PDRR forms. Reconciles and approves purchasing transactions. 

Review and research transactions to provide information as
requested. Researches, analyzes, and resolves complex accounts transaction
problems. 

Will work frequently with the accounting team, laboratory
administrators, principal investigators, the Office of Sponsored Programs, and
the Controller’s Office to provide administrative and clerical support for the
successful acquisition of goods and services. 

Administrative Operations & Supplier Management 

Responsible for managing the purchasing of commodities by
processing purchase orders and auditing invoices. 

Confers with labs and department personnel to determine
their needs and budgetary requirements to purchase materials, supplies, and
equipment, and makes recommendations in terms of quality, quantity, and type of
product or order. 

Serves as a resource and customer liaison for supplier add
requests and information gathering. 

Assists in the management of onsite contracted suppliers to
ensure compliance and effectiveness, including meeting with key personnel on a
regular basis.  

Responsible for managing the campus asset program, including
disposals and transfers. 

Performs other duties as assigned.  

Expected Salary:  

Commensurate with experience.  

Required Qualifications:  

High school diploma or equivalent and five years of relevant
experience. Appropriate college coursework or vocational/technical training may
substitute at an equivalent rate for the required experience. 

Preferred:  

Analytical and problem-solving skills, including researching
and analyzing complex data. 

Understand and practice excellent customer service. 

Possess a professional attitude which is conveyed in all
interactions, communications and appearance. 

Ability to establish and maintain effective working
relationships with faculty, administrative staff, and other campus departments. 

Work well in a team environment. 

Ability to take ownership of the resolution of problems, be
flexible and accountable, manage conflicting responsibilities, prioritize
tasks, and consistently meet deadlines. 

Self-motivated and capable of working independently. Strong
people and team management skills. 

Knowledge of and experience with university and state
regulations regarding human resources, and fiscal and budget matters. 

Special Instructions to Applicants:  

In order to be considered, you must upload your cover letter
and resume. 

Please provide names and email addresses of three to five
references as part of the application process. When ready, the hiring
department will contact the listed references via email requesting their
reference letters to be uploaded directly to the application website. 

This is a time-limited position.  

The University of Florida is a member of the State
University System of Florida and an Equal Opportunity Employer. All qualified
applicants will receive consideration for employment based on merit. 

If an accommodation due to a disability is needed to apply
for this position, please call 352-392-2477 or the Florida Relay System at
800-955-8771 (TDD) or visit Accessibility at UF. 

This position is open until filled. Application review will
begin September 17, 2026.  

Health Assessment Required: No.
 

Advertised: 

10 Sep 2026 Eastern
Daylight Time 

Applications close: 

Open until filled